You don’t rub stones to spark a fire anymore.

So why stick to manual bookkeeping? Right, it is just as ancient.

In the digital decade, you don’t need to swim in a sea of receipts and invoices. Neither should you spend backbreaking hours poring over ledgers and hand-recorded transactions.

As an entrepreneur, transitioning from manual to digital bookkeeping can mean the difference between staying stuck in the past and supercharging your business for future growth.

The numbers back this up:

Small businesses in the USA alone lose nearly $500 every year due to manual accounting errors, while globally, over 60% of businesses have already made the leap to cloud-based bookkeeping.

So stash those dusty ledgers away in the back burner and get ready to go digital with doola.

From tracking expenses to gaining real-time insights into your financial health, doola keeps your books balanced.

Book a free demo and learn how doola’s digital bookkeeping can reduce your effort from months to minutes.

Why Switch to Digital Bookkeeping?

If you’re an entrepreneur juggling everything from client meetings to product launches, the last thing you need is losing productive hours sifting through piles of receipts and hand-written ledgers.

In today’s digital world, manual bookkeeping is as outdated as using a rotary phone when everyone else is FaceTiming.

It’s time to ditch the paper trail and make the switch to digital bookkeeping—where efficiency, accuracy, and compliance take your business to the next level.

1. Efficiency: Save Up to 80% Time

Entrepreneurs who switch to digital bookkeeping save up to 80% of the time they’d usually spend on manual processes.

Let that sink in—80%!

In a world where every second counts, why waste yours on data entry?

With real-time insights into your financial health, you’ll have more time to focus on what really matters: growing your business.

In fact, over 60% of US-based small businesses have already gone digital by 2023, and globally, countries like the UK and Australia are leading the charge toward cloud-based financial management.

2. Accuracy: Stop Losing $500 a Year

Manual bookkeeping? More like manual errors.

Recent findings by Bloomberg reveal:

Small businesses in the US lose $500 yearly due to manual bookkeeping errors.

Digital bookkeeping tools, on the other hand, take human error out of the equation by automating calculations and ensuring everything is recorded accurately.

No more worrying about misplaced decimal points or botched math!

3. Compliance: 1.5 Million IRS Audits Looming

Tax compliance becomes a whole lot easier when you make the switch to digital bookkeeping.

In 2022 alone:

The IRS conducted over 1.5 million audits, many of which targeted small businesses.

Implying only one thing:

Entrepreneurs can’t afford to be sloppy with their records.

Digital bookkeeping tools automatically track expenses, organize receipts, and prepare your financial data for tax time—helping you avoid costly fines and major headaches.

And here’s where doola steps in to save the day. doola’s bookkeeping services not only help you save time and cut down on errors, but they also ensure that your business stays compliant with the latest tax regulations.

With doola, you get the efficiency, accuracy, and compliance you need to run your business like a pro.

Learn more about the various services we offer.

Before You Switch to Digital Bookkeeping

Crossing the mountain of crumpled receipts and hand-scrawled ledgers and taking the digital leap is easier said than done.

Many global entrepreneurs and freelancers doola has helped transition to the slick, error-free world of digital bookkeeping used to find it challenging at first.

With time, a bit of groundwork, and strategic guidance by doola’s experts, they started experiencing the benefits of cloud-based bookkeeping.

In this section, we will guide you through the essentials—spotting those manual touchpoints and finding your perfect digital match.

And most important, preparing yourself before the switch.

Understand and Assess Your Current System

Before you make the jump to digital, take a moment to evaluate your existing system.

What’s actually working in your manual process, and more importantly, what’s slowing you down or driving you crazy?

Pinpoint those bottlenecks:

Lost receipts, endless data entry, or missed deadlines.

Identifying the process inefficiencies will help you fully benefit from digital bookkeeping when the transition happens.

Choose the Right Digital Tool

Not all digital bookkeeping tools are created equal. When evaluating options, consider what your business truly needs.

• Do you need a solution that integrates with your CRM?

• Do you require mobile access for bookkeeping on the go?

For entrepreneurs, cloud-based platforms offer flexibility, easy data sharing, and integration with other key software, making them ideal for a fast-paced business environment.

So find a tool that fits your workflow and takes your financial management to the next level.

And this is where you rope in doola’s experts.

Our all-in-one bookkeeping service makes the switch from manual to digital a breeze.

Whether you’re tracking expenses, managing invoices, or preparing for tax season, doola keeps your financials in order so you can focus on what matters—growing your business.

Switch to Digital Bookkeeping: doola’s 5-Step Guide

Making the switch from manual to digital bookkeeping might sound like a giant leap, but with doola—it’s more of a smooth glide.

The rewards? Endless.

You can finally toss the paperwork and step into a world of streamlined, stress-free financial management.

In this section, we’ll break down the journey step-by-step—from digitizing your records to embracing automation.

Let’s doola it!

1. Digitize Your Paper Records

First up on your digital journey: give those paper records a new home in the cloud!

Start by scanning all your receipts, invoices, and financial documents—think of it as a digital makeover for your paper trail.

You can use mobile apps or desktop scanners to upload these documents into your accounting software.

The key is to make sure everything is categorized correctly from the start.

2. Choose Cloud-Based Accounting Software

Cloud-based accounting software is a game-changer for entrepreneurs.

It gives you the freedom to access your financial data anytime, anywhere. While at a café, on a business trip, or lounging at home—you can manage your business finances on the go.

Pro Tip from doola’s Experts

When choosing your software, opt for one that seamlessly integrates with the tools you already use.

doola’s bookkeeping platform, for instance, connects effortlessly with banking, CRM systems, and payroll software, creating a seamless experience.

Its user-friendly interface ensures that even the most tech-averse entrepreneurs can navigate their finances with ease.

Our experts have put together a list of factors to consider when evaluating your accounting software options:

• Features: Invoicing, expense tracking, bank reconciliation, and reporting features should be available.

• User experience: Should be easily navigable and user-friendly.

• Cost: Review pricing plans to see if they fit your budget without compromising on key features.

• Scalability: Pick a solution that can adapt and scale as your business grows.

3. Automate All You Can

Automated bookkeeping can practically run itself!

One of the best things about digital bookkeeping is the ability to automate mundane, repetitive tasks.

With just a few clicks, you can set up automatic bill payments, schedule recurring invoices, and even import bank transactions like a pro.

With automation on your side, you’ll never miss a beat—or a vendor payment—again!

Automation with doola

At doola, we understand that entrepreneurs are always on the go, and repetitive bookkeeping tasks can quickly become a tedious time drain.

Our intuitive platform lets you set up automatic bill payments, recurring invoices, and smooth bank transaction imports, liberating you from the grind of manual entries.

With doola as your bookkeeping partner, you can leave the heavy lifting to the experts and focus on what truly matters—growing your business.

Book a demo and automate your bookkeeping woes away.

4. Build a Bookkeeping Routine

Consistency is key when it comes to bookkeeping, digital or otherwise.

Set aside time every week to review your finances, categorize expenses, and track income.

The power of digital bookkeeping is that what once took hours of your precious time can now be tackled in just a few clicks.

What does doola’s bookkeeping routine look like?

With doola’s all-in-one account, you’ll have a financial command center at your fingertips, giving you a real-time snapshot of your business.

Whether you prefer weekly, monthly, or quarterly check-ins, you’ll never feel overwhelmed again—just empowered!

As a part of your initial bookkeeping routine (post-transition), here are a few critical setup tasks to tick off, curated by doola’s experts:

• Invoicing & Payments: Streamline billing with templates, payment terms, and online payment options.

• Expense Tracking: Create categories and rules to easily track business expenses.

• Chart of Accounts: Set up and customize your chart of accounts for smooth transaction categorization.

• User Permissions: Assign roles and control access to financial data for your team.

• Bank Reconciliation: Link bank accounts and automate real-time reconciliation.

5. Train Your Team (or Yourself)

Got a crew of employees or contractors?

It’s time to rally the troops and ensure everyone’s on the same page when it comes to using your new digital bookkeeping system.

Host some engaging training sessions or invest in fun tutorials and online courses that transform learning from a chore into a celebration.

What about entrepreneurs operating solo?

doola’s always got you covered!

We understand that solopreneurs often wear many hats, which is why we offer personalized bookkeeping guidance and tailored tax strategies to streamline their financial management.

Our dedicated team is here to facilitate a smooth transition from manual to digital bookkeeping, ensuring your records are not just organized but spot-on accurate.

With doola’s intuitive platform, you gain access to customized insights that align with your unique business needs, empowering you to make informed decisions while maximizing your tax benefits.

Whether you’re just starting out or looking to refine your processes, doola is here to support your journey every step of the way!

Check out our prices and get started today.

6. Implement Strong Security Protocols

Transitioning from manual to digital bookkeeping is like upgrading to a high-security vault—protecting your financial data is top priority.

Implementing robust security measures like encryption, access controls, and regular software updates is essential to keeping your records safe from cyber threats.

Always set up regular backups and a reliable disaster recovery plan to safeguard against any unexpected issues.

Prioritizing security from the start not only minimizes risks but also builds trust with clients and stakeholders.

And with doola by your side, you can count on a seamless, secure transition that keeps your financial data protected every step of the way.

7. Monitor, Evaluate, and Optimize

Once you’ve made the leap to digital bookkeeping, the journey doesn’t end there—you need to keep everything running like clockwork.

Start by tracking key performance indicators (KPIs) such as:

• Turnaround time

• Report accuracy

• Team feedback

This ensures your system stays efficient and effective.

Gathering insights from your team will help you identify areas for improvement, while documenting your processes and configurations serves as a handy guide for future adjustments.

Regular audits keep your system compliant and optimized, and staying updated with the latest software features ensures you’re always ahead of the game.

And with doola by your side, you’ll have the ultimate strategic guidance.

We’ll assist you in monitoring, evaluating, and fine-tuning your financials, ensuring your digital bookkeeping remains top-notch.

From tailored strategies to compliance checks, doola makes sure your bookkeeping stays on point—leaving you free to focus on scaling your business!

Why Entrepreneurs Need doola in Their Digital Bookkeeping Journey

At doola, we understand that making the switch from manual to digital bookkeeping can feel daunting.

That’s why we’ve developed a bookkeeping platform specifically designed to meet the needs of entrepreneurs and small businesses.

Here’s what doola offers to make your transition seamless:

1. Full-Service Digital Bookkeeping:

We take the headache out of bookkeeping by managing your records digitally and in real time.

2. Tax Compliance Support:

With doola, tax season just gets easier. Our experts ensure you have all your records neatly organized and ready to file.

3. Cloud-Based Convenience:

Access your finances anytime, anywhere—whether you’re at home, traveling, or working from your favorite coffee spot.

4. Customized Financial Insights:

Get tailored reports and personalized insights into your business’s financial health, helping you make smarter decisions.

doola is here to simplify bookkeeping, allowing you to grow your business with confidence.

Switch to Digital Bookkeeping: Let’s doola It!

Let’s finally close the book on your manual efforts.

If you’re ready to leave manual bookkeeping in the dust and elevate your business with digital solutions, doola is here to help.

That’s what we do for smart and savvy entrepreneurs!

doola has helped global entrepreneurs from over 175 countries move to digital bookkeeping. And now it’s your turn to level up with real-time insights, enhanced efficiency, and rock-solid data security.

With doola by your side, you’re not just switching; you’re supercharging your financial journey.

So why wait?

Dive into digital and book a demo with doola today!