6 Best Bookkeeping Software for Photographers in 2025

Running a photography business is as much about managing finances as it is about capturing the perfect shot.

Between buying new equipment, traveling for shoots, and keeping track of client payments, it’s easy to feel overwhelmed.

The best bookkeeping software is a lifeline for photographers, who often juggle creative and administrative roles. It ensures that their businesses run smoothly.

For photographers who face seasonal income, fluctuating expenses, and tax complexities, choosing the right software, such as doola Bookkeeping, can be the difference between financial clarity and chaos.

What to Look for in Bookkeeping Software as a Photographer

The financial needs of photographers are distinct, and your bookkeeping software should cater specifically to those demands.

Here are the features you should prioritize:

✔️Expense Tracking for Equipment and Supplies

Photography is a gear-heavy profession, with frequent investments in cameras, lenses, and editing tools. Bookkeeping software should allow you to categorize and track these expenses accurately to maximize tax deductions.

✔️Client Invoicing and Payment Integration

Managing invoices and payments can be a hassle. Look for software that automates invoicing, sends payment reminders, and integrates with payment platforms like PayPal or Stripe.

✔️Mileage and Travel Expense Tracking

If you frequently travel for shoots, tracking mileage and related expenses is essential. Software with built-in mileage tracking features will help you save money and stay organized.

✔️Tax Preparation and Compliance

The right software should make tax season less stressful by categorizing expenses, calculating tax estimates, and providing reports that align with tax regulations.

✔️Ease of Use

You need intuitive software that’s simple to set up and operate. Photographers are busy enough — your bookkeeping solution should save you time, not add more complexity.

6 Best Bookkeeping Software for Photographers in 2025

1. doola Bookkeeping

doola Bookkeeping is an excellent choice for photographers seeking an affordable and easy-to-use bookkeeping solution. 

With transparent pricing starting at just $25/month, doola Bookkeeping software offers expense tracking, automated invoicing, and tax compliance features tailored to creative professionals.

It’s designed to save you time and eliminate the stress of managing your finances.

One of doola’s standout features is its user-friendly interface, which makes managing finances a breeze even if you have no prior accounting experience.

Our tax compliance add-ons help ensure you’re prepared for tax season, saving you time and potential penalties. 

Additionally, doola Bookkeeping offers scalable packages, so as your photography business grows, the software can grow with you. 

Whether you’re a solo photographer or running a small studio, doola Bookkeeping is practical, budget-friendly and allows you to focus more on your craft and less on financial stress.

2. Pilot

Pilot is a premium bookkeeping service starting at $349/month.

It specializes in offering detailed financial reports and tax preparation, making it ideal for photographers with more extensive operations or those who prefer hands-off financial management.

With Pilot, you get detailed monthly financial reports that provide insights into your business’s performance.

Their team ensures your books are always accurate and up-to-date.

3. Bookkeeping.com

Bookkeeping.com combines professional bookkeepers with powerful software to deliver a complete financial solution. Starting at $399/month, Bookkeeping.com is best for photographers who want expert oversight of their business finances.

4. Merritt Bookkeeping

For photographers with straightforward financial needs, Merritt Bookkeeping offers a cost-effective solution at $250/month. 

It provides accurate financial reporting and ensures your books are always up to date. This service is ideal for photographers who primarily need basic bookkeeping services like income tracking, expense categorization, and financial reporting. 

Merritt’s flat-rate pricing means there are no hidden fees, making it easy to budget for their services. 

5. Bench

Bench combines easy-to-use software with access to professional bookkeepers.

Starting at $349/month, Bench is great for photographers who want help managing income from shoots, equipment expenses, and tax preparation.

Bench is particularly useful for photographers dealing with irregular income from client shoots or fluctuating expenses for equipment. 

The software provides a clear snapshot of your financial health through easy-to-read monthly reports, helping you make informed decisions about your business.

6. AccountingDepartment.com

This premium service, starting at approximately $500/month, AccountingDepartment.com is tailored for photographers with more complex financial needs.

It offers advanced reporting, tax compliance, and personalized bookkeeping solutions.

The service is highly customizable, allowing you to scale up or down based on your business’s specific needs.

While the cost is on the higher end, the level of detail and expertise provided ensures that your finances are in excellent hands.

How to Choose the Right Bookkeeping Software for Your Photography Business

Choosing the right bookkeeping software doesn’t have to be complicated. Here’s a step-by-step process to help you make the best decision:

1. Identify Your Needs

Think about your photography business’s specific challenges. Do you need help tracking travel expenses? Or are you looking for robust tax preparation tools? 

Pinpointing your pain points will help narrow your options.

2. Set a Budget  

Decide how much you’re willing to spend on bookkeeping. 

Reliable options like doola Bookkeeping software start at $25/month, while services like AccountingDepartment.com cater to much higher budgets, which might not be valuable for all photographers.

3. Check Integration Capabilities  

Ensure the software integrates with tools you already use, such as your CRM or scheduling apps. Seamless integration saves time and minimizes errors.

4. Consider Scalability  

As your business grows, so will your bookkeeping needs.

Choose software that can handle increasing transaction volumes and provide more advanced features as required.

5. Use Free Trials  

Many providers offer free trials. Use this opportunity to test features, ease of use, and customer support before committing to a platform.

Simplify Your Photography Finances with doola Bookkeeping

Managing finances as a photographer doesn’t have to be a headache.

With doola, you get a bookkeeping solution that’s not only affordable but also tailored to your unique needs. 

Starting at just $25/month, doola Bookkeeping helps you track expenses, manage invoices, and stay compliant — all through a simple, intuitive interface.

Whether you’re just starting or managing a thriving studio, doola Bookkeeping ensures your books are always in order, leaving you free to focus on capturing unforgettable moments.

Book a demo today for doola Bookkeeping to see how you can take the stress out of bookkeeping.

FAQs

Why do photographers need bookkeeping software?  

Bookkeeping software helps photographers manage expenses, track income, and prepare for taxes. It ensures financial clarity and saves time by automating manual tasks.

What is the best bookkeeping software for photographers?  

doola Bookkeeping stands out as the best choice for photographers due to its affordability, tailored features, and user-friendly interface.

Can I use general accounting software for photography?  

Yes, but software designed for photographers often includes specific features like mileage tracking and client invoicing, making it a better fit for your needs.

How much does bookkeeping software cost?  

Costs range from $25/month for basic options like doola Bookkeeping software to $500/month for premium services like AccountingDepartment.com. Choose based on your business size and complexity.

Is bookkeeping software easy to use for non-accountants?  

Yes, most bookkeeping software, including doola Bookkeeping, is designed to be user-friendly.

Features like automation and intuitive dashboards make it accessible for photographers without a financial background.